Special Council Meeting

That the agenda be approved as presented.

That By-law 2019-125 - Procedure By-Law be waived to allow Council to hold a strategic session to discuss the 2025 Draft Budget; and That the Council of the Township of Georgian Bluffs hereby moves into a Strategic Session at 9:02 a.m.

That the Council of the Township of Georgian Bluffs hereby moves back into Special Council at 3:41 p.m.

That Council receive the amended Policy FIN-03-2019 titled Reserve and Reserve Fund Policy; and That Council approves the revised Reserve and Reserve Fund balances as presented in the attachments to this report as of January 1, 2024, as amended to include the following changes: 1. That the use of the “Weather Stabilization” reserve be expanded and that it be renamed the “Environmental Stabilization” Reserve; and 2. That the “Biodigester” Reserve be renamed the “Georgian Bluffs/Chatsworth Wastewater Treatment” Reserve; and 3. That staff be directed to merge the "Gateway Water System" Reserve with the "Oxenden Water System" Reserve, with funds being retained in the “Oxenden Water System” Reserve; and That Council approves the transfers between Reserve and Reserve Funds as requires to revise the Reserve and Reserve fund schedules; and That staff be directed to take all administrative steps required to open and close reserve and reserve funds as proposed; That staff be directed to present an updated Reserve and Reserve Fund Policy and approving By-law for Council’s consideration at an upcoming Council meeting.

That the 2025 draft budget materials be received for information as presented at the November 12, 2024, Strategic Session; and That staff be directed to present the 2025 draft budget for approval as presented, inclusive of the Grey Sauble Conservation Administrative Centre Renovation, at the January 15th meeting of Council; and That the $1.5 million hard top surface preservation program budget be used for surface treated roads, replacing the hot mix asphalt work proposed in the 2025 budget request with as many kilometers of surface treated road sections as possible in 2025; and That staff be directed to seek alternatives to purchasing a Water Tank Insert System, including rental options; and That the Kemble Playground budget request be approved conditionally as included in the draft budget, pending the outcome of public engagement around the proposal and a successful grant application; and That staff be directed to submit a delegation request for the 2025 ROMA Conference and work with attending Council members to prepare a presentation if successful, to appeal to the province for infrastructure funding, with an emphasis on road preservation funding needs; and That staff be directed to connect with Grey Bruce OPP Detachment Board member municipalities and submit a delegation request for 2025 ROMA or OGRA Conferences, either independently or jointly, to appeal to the province for funding to reduce burden on municipalities resulting from increased Ontario Provincial Police (OPP)

That By-law No. 2024-057, being a by-law to confirm the proceedings of Council on November 12, 2024, be read a first, second and third time, finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation and engrossed in the By-law Book.

That the meeting be adjourned at 3:51 p.m.