Council Meeting

That the agenda be approved as presented.

That the minutes of the Council meeting held on March 20, 2024, be adopted.

That staff be directed to bring back information regarding options to partner with Saugeen Mobility and Regional Transit.

That Council of the Township of Georgian Bluffs adopt the Consent Agenda for information, as circulated, less items 9.3.1 and 9.3.3; and That all items contained herein be approved.

That staff forward a letter in support of the resolution from the Town of Bracebridge.

That staff forward a letter in support of the resolution from the Township of Asphodel-Norwood.

That the minutes of the Committee of the Whole meeting held on April 3, 2024, be adopted, including recommendations COW2024-025 to COW2024-034, less item COW2024-028.

That Council provide support for the Bass Lake Access Association to seek necessary approvals from the Niagara Escarpment Commission and the Grey Sauble Conservation Authority and any other required agency, for the installation of steps and a dock on Township property on Bass Lake between 139 Lakeview Drive and 139 South Bass Lake Road, and, That the Bass Lake Access Association be requested to provide written support for the steps and dock, by the immediate neighbours to the Townships property being 139 and 138 Lakeview Drive and 129, 136 and 139 South Bass Lake Road, and, That Council direct staff to develop an agreement with an initial term of five years, and a subsequent right to further extend for five years, with the Bass Lake Access Association for the installation and management of said steps and dock, and, That is subject to the regulatory approvals and permits, public engagement, and executed agreement that the Association be permitted to erect and then manage steps and a dock on Bass Lake. For Against Conflict Mayor Sue Carleton X Councillor Cathy Moore X Coburn Deputy Mayor Grant Pringle X Councillor Ryan Thompson X Councillor Rick Winters X Councillor Tobin Day X Councillor Isaac Shouldice X Results 7 0 0

Whereas Council authorized 2024 capital projects through strategic planning sessions in the fourth quarter of 2023; and Whereas Council approved the 2024 Operating and Capital Budgets at their meeting on March 6, 2024; and Whereas the Township’s Purchasing Policy requires Council authorization on awarding budgeted items over $20,000; Now Therefore, all tenders and proposals, as appended to this report, are hereby authorized; and That staff be directed to execute and complete any necessary administrative actions to facilitate awarding of the contracts.

THAT Staff Report DEV2024-020, Award of Contract for 2024-05, Biennial OSIM and Asset Management, be received as information; AND THAT a contract with the firm of Pearson Engineering Limited for tender 2024-05 in the amount of $44,370.00 (excluding HST) be awarded. AND THAT the Mayor and Clerk be authorized to execute a contract for services.

THAT Staff Report DEV2024-021, Award of Contract for 2024-02, Surface Treatment Program, be received as information; AND THAT Council approves any actual overages to be funded from the same funding source as budgeted; AND THAT a contract with the firm Miller Paving Limited for tender 2024-02 in the amount of $354,718.63 (excluding HST) be awarded. AND THAT the Mayor and Clerk be authorized to execute a contract for services.

THAT Staff Report DEV2024-022, Award of Contract for 2024-03, 7th Street South West Road Rehabilitation, be received as information; AND THAT a contract with the firm of R.F. King Holdings Limited for tender 2024-03 in the amount of $93,248.00 (excluding HST) be awarded. AND THAT the Mayor and Clerk be authorized to execute a contract for services.

THAT Staff Report DEV2024-023, Award of Contract for 2024-06, Traffic Count Services, be received as information; AND THAT Council approves any actual overages to be funded from the same funding source as budgeted; AND THAT a contract with the firm Traffic Survey Analysis Inc. for tender 2024-06 in the amount of $51,125.00 (excluding HST) be awarded. AND THAT the Mayor and Clerk be authorized to execute a contract for services.

That report CES2024-005 be received for information; and That RFT 2024-09 for the Supply, Hauling, and Placement of Quarry Sourced Granular 'M' Gravel be awarded to Walker Aggregates at a price of $17.50 per tonne; and That staff be directed to reach out to Walker Aggregates to look into the 2nd year term pricing.

That report CES2024-006 be received for information; and That RFT for the Supply and Delivery of Bulk Highway Salt be awarded to Cargil Salt, Road Safety at a price of $92.49 per tonne.

That report CES2024-007 be received for information; and RFT 2024-12 for the Supply and Delivery of one new Brush Chipper be awarded to Douglas Powertech Enterprises Inc. for $127,271.32, HST included, and; That $37,271.32 from the Fleet/Equipment reserve be utilized to cover the overage not accounted for in the 2024 budget ($90,000)

That report CES2024-008 be received for information; and That Council direct staff to amend the 2024 Fees and Charges Bylaw to introduce a new, reduced floor rate of $17.21 for the Georgian Bluffs Pickleball Club.

That By-law 2024-018, being a By-law to appoint a By-law Enforcement Officer, be read a first, second and third time, and finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

That By-law 2024-019, being a By-law to establish and appoint members to the Grey Bruce Joint Detachment Board, be read a first, second and third time, and finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

Whereas the Township of Georgian Bluffs adopted a Volunteer Recognition Policy in December of 2021; and Whereas program efficiencies may exist and have been identified throughout 2022 and 2023 award cycles, including the frequency and number of awards given out each year; and Whereas the Township is committed to building community, by recognizing its residents who dedicate their time to enhancing and bettering Georgian Bluffs through volunteer efforts in a meaningful way; Now therefore that staff be directed to bring back a report outlining potential opportunities for program efficiencies for consideration of Council.

That Council of the Township of Georgian Bluffs move into closed session at 7:09 p.m. in the Council Chambers with the Manager of Legislative Services/Clerk, Deputy CAO/Director of Corporate Services, and CAO, remaining in the room to discuss: 18.1 personal matters about an identifiable individual, including municipal or local board employees (open meeting exemption “b” of section 239(2) of the Municipal Act, 2001) – Property Matter 18.2 a position, plan, procedure, criteria or instruction to be applied to any negotiations

That By-law No. 2024-020, being a by-law to confirm the proceedings of Council on April 10, 2024, be read a first, second and third time, finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation and engrossed in the By-law Book.

That the meeting be adjourned at 8:23 p.m.